Homecare scheduling

Simplify Scheduling with HHAeXchange

Sometimes it seems like there is a new scheduling crisis every day—one flat tire can put multiple clients at risk. Efficient homecare scheduling is crucial for delivering high-quality care while ensuring caregivers’ satisfaction and compliance with regulations. HHAeXchange’s robust scheduling tools ensure smooth day-to-day operations.

Tackle Tough Scheduling Challenges

Homecare scheduling hassles can drain time and resources and even impact patient care. Major challenges include:

  • Too Few Caregivers: With ongoing caregiver shortages, how do you cover patient needs on a week-to-week basis?
  • Unexpected Disruptions: Inclement weather, transportation issues, and sudden caregiver or patient absences can significantly impact scheduling
  • Patient Preferences: Catering to specific patient preferences while maintaining compliance with regulations can be a delicate balance
Homecare Scheduling Hassles
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Hear From Our Client

Coordination involves so many things. It’s not only just dealing with patients. You have to manage the caregivers on your cases and ensure that you’re keeping the payers up to date while at the same time dealing with any unexpected disruptions.

Jennifer Araujo-Bray, Director of Care

Preferred Home Care of New York

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Effortless Scheduling: Automate, Adjust, and Match with Ease

HHAeXchange offers robust scheduling features designed to address these challenges head-on:

  • Real-Time Updates: Coordinators receive instant updates on caregivers’ availability and patients’ needs, ensuring timely and accurate scheduling adjustments
  • Automated Scheduling: Create recurring shifts, aligned with client authorizations and plans of care
  • Simple Patient-Caregiver Matching: Use specific criteria to match caregivers with patients based on location, skills, and preferences
  • Fill Open Shifts, Fast: Quickly fill open shifts by broadcasting HIPAA-compliant messages to a pool of qualified caregivers via text or mobile app
homecare scheduling software
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Hear From Our Client

With the push of a button, the entire [Case Broadcasting] process happens behind the scenes almost instantly, enabling us to drastically improve the speed at which a new case is placed, and care is delivered. It virtually eliminated unplaced cases overnight.

Salvatore Bastardi

VP Corporate Support, VNS Health

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Reduce Overtime Costs and Increase Efficiency

Agencies reap the benefits of improved scheduling with HHAeXchange:

  • Reduced Overtime Costs: By effectively managing caregivers’ schedules and taking advantage of real-time updates, agencies can minimize overtime hours and associated costs
  • Improved Resource Allocation: Efficient scheduling ensures that caregivers are optimally utilized, reducing downtime, and increasing productivity
  • Enhanced Billing Accuracy: Automated scheduling and EVV integrations lead to precise visit verification and accurate billing, reducing claim rejections and improving cash flow
Eliminate Homecare Innefficiencies
jzanus-homecare
Hear From Our Client

We have completely streamlined our process, experienced huge efficiency gains which are continuing to increase, and even bigger than all that, we have nearly eliminated mistakes. We have seen errors reduced by 80-90% on average.

Polina Savich

Director of Patient Services, Jzanus Home Care, Inc.

Streamline Scheduling with HHAeXchange

Efficient scheduling is the backbone of successful homecare delivery. HHAeXchange’s comprehensive scheduling tools streamline operations, enhance communication, and ensure compliance, leading to better care outcomes, higher caregiver satisfaction, and reduced operational costs.

Simplify Homecare Scheduling

Frequently Asked Questions

How does HHAeXchange help manage sudden homecare scheduling disruptions like caregiver absences or weather-related issues?

HHAeXchange provides real-time scheduling updates and automated alerts that help coordinators quickly respond to sudden disruptions. The system allows the rapid broadcasting of open shifts to available caregivers through secure, HIPAA-compliant text messages through our mobile app, ensuring minimal disruption to member care.

Can HHAeXchange match specific caregivers to member needs and preferences?

Yes, HHAeXchange’s scheduling system uses criteria such as caregiver location, skill set, and member preferences to match the right caregiver to each client. This not only improves care quality but also ensures regulatory compliance and enhances caregiver and client satisfaction.

How does HHAeXchange scheduling reduce overtime costs for homecare agencies?

By offering real-time updates on caregiver availability and optimizing schedule management, HHAeXchange reduces the likelihood of overtime hours being required. Automated scheduling and the ability to broadcast shifts quickly help agencies assign caregivers efficiently, thus reducing unnecessary overtime and associated costs.

How does automated scheduling in HHAeXchange improve billing and compliance?

HHAeXchange integrates scheduling with Electronic Visit Verification (EVV), ensuring that all visits are accurately logged and verified. This integration improves billing accuracy, reduces claim rejections, and helps agencies remain compliant with Medicaid and other regulations.

Ready to take the pain out of homecare scheduling?

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