Billing & CASH FLOW

Get Paid Faster with Built-In Compliance

Slow payments and billing errors hold your agency back. HHAeXchange helps you get paid faster by automating claim validation and ensuring compliance is never an afterthought. From maximizing authorizations to ensuring EVV compliance, everything works together to protect revenue and support your growth. 

Turn Claims Into Cash, Fast

HHAeXchange clears roadblocks in the billing process for you, reducing rework and speeding up reimbursements. With intelligent automation and real-time visibility into claims, you can keep cash flow steady and compliance built into every step. 

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Embrace Efficiency

HHAeXchange streamlines billing and payroll processes with a fast, accurate, and easy-to-use solution directly connected to payers.

Healthcare Compliance

Gain Compliance Confidence

Compliance is key. Without a thorough compliance review of every homecare visit, claims are often delayed or denied.

Get Predictable Revenue

HHAeXchange makes it easier for agencies to embrace Revenue Cycle Management (RCM) best practices for financial stability and growth.

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Hear from Our Clients

Having HHAeXchange do these things automatically for us is just amazing. Now we look back and the amount of work that we put into doing all of those tasks before was tremendous. HHAeXchange has made a huge difference to our staff.

Penny Fore

Vice President of Home Care Services, Ability 360

Optimize Billing for Reliable Returns

With validated EVV, you’re more than halfway to reliable claims processing. HHAeXchange connects the dots between providers and payers for efficient, accurate, and fast claim submission and payment.

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HHAeXchange ensures up front that scheduled visits are fully compliant with payer requirements. After visits, EVV data automatically appears in HHAeXchange.

Our automated  pre-billing function flags any possible claim issues so you can fix them before HHAeXchange generates and securely sends the 837 claim file to the payer.

Once the 835 is received, HHAeXchange matches it against the 837, reconciling claims and allowing you to work through denials and AR. Easily run reports on any revenue, payment, and adjustment data.

With HHAeXchange, providers have achieved a 99.9% first-pass acceptance rate and significantly reduced payroll processing time.

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Find Your Best Way to Bill

HHAeXchange offers a complete suite of billing options designed to grow with your agency. Whether you want to keep billing in-house or outsource it completely, we’ve got you covered. And with everything connected on one platform, faster payments and compliance aren’t tradeoffs—they’re the norm. 

Private Pay

Simplify private payment collection and reconciliation with an integrated, compliant solution that improves cash flow while reducing manual work. 

  • Securely track, manage, and process private pay transactions in HHAeXchange alongside other revenue streams
  • Introduce automation that reduces administrative burdens, eliminates manual errors, and speeds up reconciliation 
  • Protect every transaction and have peace of mind with a fully HIPAA- and PCI-compliant platform 

Revenue Cycle Management

Take control of your agency’s financial future by embracing EVV and automation for complete visibility into revenue, claims, billing and collections.

  • Robust compliance safety nets at every stage of the revenue cycle
  • Out-of-the-box dashboards to monitor EVV compliance, revenue performance, and staffing optimization
  • Seamless API-level integrations with payroll, e-learning, and CRM vendors
How does HHAeXchange streamline billing and payroll for growing homecare agencies?

HHAeXchange automates the entire process, from pre-billing claim scrubbing to payroll integration, reducing manual errors and saving time. One agency documented a reduction of over 500 hours in staff overtime after adopting HHAeXchange.

What is Revenue Cycle Management (RCM), and why is it essential for my homecare agency?

Revenue Cycle Management (RCM) refers to the financial process that agencies use to track patient care from intake to payment collection. It includes managing claims, processing payments, and following up on denied claims to ensure timely reimbursement.

Having a robust RCM system in place supports growth by providing real-time cash flow visibility, helping homecare agency owners make informed decisions and allocate resources effectively.  

In a highly regulated industry like homecare, where compliance with Medicaid and other payer requirements is critical, RCM also helps agencies remain audit-ready and avoid penalties due to non-compliance.

How does HHAeXchange integrate with my current payroll system?

HHAeXchange allows agencies to export payroll data, including caregiver work hours, pay codes, and other relevant details such as overtime, holiday pay, and adjustments directly to your payroll provider in a pre-configured format. This export file is customized during the implementation process to meet the specific requirements of your payroll system, whether it’s ADP or another provider.

How can HHAeXchange help my agency stay compliant with Medicaid billing regulations?

The software requires EVV-validated data and performs pre-billing checks, reducing audit risks and enhancing compliance.

What if you could complete your payroll process in minutes, not hours?